Learn how an Australian corporate created a flexible office space while reducing real estate costs

Learn how an Australian corporate created a flexible office space while reducing real estate costs

A flexible office space is just one of the positive outcomes this Melbourne based corporate has experienced with their new fitout and office layout.

A total workplace change program has seen the refurbishment and consolidation of the business’ headquarters into a new flexible team-based work environment.

The ultimate objectives of the project were two-fold:

  1. Occupancy cost savings,
  2. Flexible office space and mobility of workforce to enable rapid response to business change.

To achieve this, the company reconfigured 16 levels and have been able to consolidate their Melbourne based workforce into 20% less space due to the more efficient use of floor space and a move to flexible activity-based working. This consolidation enabled significant savings in real estate costs. This savings opportunity triggered the initiation of the project.

The newly configured environment has been designed for a multitude of uses – a genuine flexible office space. Quiet working zones, formal and informal meeting spaces including stand-up meetings, and innovation zones all come together across the various layouts. Each floor has been designed around current requirements, with enough diversity of spaces and tools to respond as work needs change.

One of the floors has been allocated specifically for cross functional team collaboration. The business plans to use this space for much of the ‘blue sky’ thinking.

It’s a great light filled space that teams will love to come to and work in”, Collaborative Design Director, Vince Asdagi, has said.

flexible office space

Mobile work walls are a unique feature of the flexible office space adding the ability to conduct SCRUMS as they add to the flexibility and creativity of the space. Use of tri-fold Y-System boards create division and privacy and can be moved to anywhere on the floor they are required. In addition to space partitioning, the works walls act as visual management tools for team members.

The Project Director has said, “Using mobile work walls enable teams to move the tools they need to wherever they need them, providing flexible wall space to create and collaborate, rather than limiting this activity to traditional meeting spaces.”

This business has been transforming over several years and mobility and Agile have been two enabling themes for the change and a workspace project certainly supported the ongoing transformation.

The project was conceived in 2016 with Carr Design and the final delivery of work walls made by Collaborative Design in April 2018.

flexible office spaceAcross the project more than 100 double Y-System work walls and 10 triple concertina T-Connect works walls were supplied and installed. Collaborative Design were able to hold stock throughout this entire period to allow gradual installation, working closely with the Fit-Out Contractor – Shape Group.

Collaborative Design Director, Vince Asdagi has said “It was pleasing to see the space working and teams adopting a new style of working. I have no doubt we will see further adoption of Agile and mobile work walls within this business.”

So given the project mandatories were to reduce real estate costs and allow flexibility for change, it appears that this project will not only be efficient but more importantly effective.

To learn how you can maximise office space and reduce real estate costs using mobile work walls, call Vince Asdagi on 0414 831 894 or enquire here.

Y? System: So much more than a whiteboard.

Y? System: So much more than a whiteboard.

Our Y? System is a 3-in-1 agile methodology tool designed to maximise space, productivity as well as your equipment budget.

agile methodology
Does your space need…

  1. A mobile magnetic whiteboard,
  2. A visual management system, and
  3. A space partitioning system.

Y? is all of these things. So there is no longer a need to invest in separate tools when the Y? System offers a complete solution.

agile methodologyAnd the versatility of the Y? System continues to include a plethora of different configurations by interconnecting the individual boards.

Create straight, angled or curved configuration – without loss of stability. Create war rooms, plenary, Y-shape etc etc.

Key features of Y? System:

– Large vertical surface (4m²+)
– Can be nested for compact storage
– Quality writing surface, easy to clean (no “ghosting”)
– On wheels for good mobility
– Durable & magnetic Polyvison e3 ceramic steel
– Frame and side bars can be customised in a wide range of colours
– Also available with acoustic foam on one side

More about the Y? System >>

The Y? System is used by the following successful companies:

agile    agile  agile

Three practical tips for a more collaborative workplace.

Here’s my top 3

  1. Embrace stand up meetings
  2. Makeover some old meeting spaces
  3. Make underutilised space useful

Standing up creates a whole new dynamic. It can lead to increases in both efficiency and effectiveness of your meetings.

Research has shown that standing up and moving encourage blood flow, calorie burn and improved cognition. These are all good things to have in your organisation, so mix up the types of meetings you have.

A major client we’re working with is in the process of moving into a new building that has been designed with ABW principles in mind. This approach to space has much less space allocated to enclosed meeting rooms and more space to open plan environments. This organisation has enabled stand up meetings by adding large numbers of mobile work walls in the work areas and this is getting people mingling. It also has the added benefit of keeping meetings short and sharp.

Mix up your old environments

Rooms, tables and chairs can all have meaning within a corporate culture. For example a rectangle table is great if you want to reinforce hierarchy and competition, but less so if you want collaborative behaviour.

Mixing up your meeting spaces in your offices enables you to style the meetings towards the outcomes and behaviours you won’t. Try removing the table, replace a rectangle with a circle or simply add some plants and see what happens. Taking this approach is a great first step if you’re looking to evolve your culture.

Make underutilised space useful and old spaces collaborative

Have a look at any of the big spaces you have that are largely empty, underutilized or reinforce old ways of learning. Think lobbies, outdoor areas, cafés and training centres and re-imagine these spaces as vibrant hubs where people can meet talk and share ideas and solve challenges. You can have true multipurpose space that pop up when you have the need or want. The great news is that these environments are not expensive and don’t necessarily need power or construction activity.

The recently renovated lobby at 400 George St is an example of utilizing unused and tired space by adding simple furniture elements into a cafe.

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